Job Role - Property Office Manager
Location - Glasgow
Salary - £30,000 - £35,000 DOE
Job Type - Permanent - Office Based 5 Days
The Role Our client is looking for an Office Manager/PA will organise the administrative activities to ensure the smooth running of the office whilst providing a PA role to the Head of Scotland. Support will also be given to the Senior Property Manager, Associate Legal Director and remaining team members where required.
Key Responsibilities Office Management Responsibilities - Organisation of the administrative activities that facilitate the smooth running of the office, including people, information and other resources.
- Organise office alterations as required, including layout changes (ordering furniture/IT equipment).
- Manage new starters to include setting up IT and phone etc.
- Assist in the recruitment of new staff, including training and induction with department heads.
- Assist in organising company events, social events and conferences.
- Hosting meetings and greeting guests.
- Implementing and maintaining office administrative systems and procedures.
- Taking minutes where required.
Personal Assistant to Head of Scotland - Action emails on behalf of the Head of Scotland.
- Assisting in report preparation for Management Meetings
- Assist with lease data forms to send to the Lease Management Team.
- Use Horizon system and SharePoint to obtain information.
- Diary/Calendar management and organising meetings.
- General administration tasks to include arranging meetings/rooms and refreshments, booking train tickets/accommodation, preparation of expenses.
- Any other reasonable duties including special projects, where required and void transaction management/monitoring.
- Wider support for Property Manager, Legal Counsel and the wider team
Person Specification - Strong organisational and administration skills
- Service focused with excellent communication skills
- Enthusiastic and proactive a genuine team player
- Flexible, with a muck in attitude happy to turn your hand to any task
- Able to take on responsibility and work on own initiative
- Good attention to detail
- Computer literate confident with Microsoft Packages
- The ability to build, develop, manage and maintain working relationships
- Confident phone manner
- Able to plan and manage busy workload
